Ballito Estates (Pty) Ltd is a property administration company that specializes in the management of Sectional title schemes and homeowners’ association. With offices in both the Ballito and Sunningdale area, we have an extensive customer base from Durban to Zinkwazi that we provide our services to.

We are affiliated with the following regulatory bodies; Property Practitioners Regulatory Authority (PPRA), previously known as the Estate Agency Affairs Board (EAAB), National Association of Managing Agents (NAMA), Debt Collections Council, Financial Intelligence Centre Act (FICA) and the Protection of Personal Information Act (POPIA). 

We have a specialized team, up to date operating software including a portal for each scheme which allows complete efficiency and transparent services.

Property administration is what we specialize in but we also offer the following services:

• Property Administration to Sectional title Schemes & Homeowners Associations
• Short-term holiday letting in the Dolphin Coast
• Sectional title insurance – through North Coast Insurance Brokers

Property administration is the core business of Ballito Estates (Pty) Ltd. With just under 300 schemes under our administration, we have a skilled set of staff and customized operating software so that we can offer all our schemes a complete administrative service.

A dedicated team is provided to each scheme managed by us that comprises a designated Portfolio Manager, portfolio assistant, accountant, creditors clerk and debtors clerk.

Our administration services include but are not limited to the following:

Secretarial Services

• Attending Trustee and General meetings
• Maintaining minutes for all trustee and general meetings
• Sending out relevant notices of meeting
• Submitting of CSOS annual return
• Assisting in submission of insurance claims to the relevant brokers
• Providing advice to trustees and owners in terms of the Sectional Title Schemes Act.
• Issuing of Levy clearances and levy consents.

Financial Services

• Monthly levy billing of levies, utilities and other charges.
• Providing Full set of monthly management accounts which include: Balance Sheet, Income & Expenditure statement, Reserve fund statement, Arrear debtors listing, Cashbook & supporting notes to the financials.
• Payment of all creditors, suppliers including municipal and payroll expenses.
• Payroll services, issuing of pay slips, maintaining leave records, submitting EMP returns.
• Arrear levy collection up to handover to a debt collecting attorney and continued liaising with attorneys.
• Preparing the pre-audited financials and submitting to the auditors for audit.
• Preparation of annual budgets, including levy determination.
• Management of funds and the investment thereof.

Ballito Estates letting department specializes in short-term holiday letting of self-catering units in the Dolphin Coast. With Ballito fast becoming a popular holiday destination, we are able to:

• Assist in providing beachfront accommodation to holidaymakers. Our accommodation ranges from basic to luxury.
• Assist owners who are wanting to earn that additional income, by listing and letting out their units. We work on a commission basis so our fees are only payable if we let out your unit.

North Coast Insurance Brokers (NCIB) is a sister company that specializes in providing insurance services to Sectional title schemes and homeowners association.

NCIB is based in our Ballito office and is dedicated to ensuring our schemes get quick efficient service.

Our team are able to assist with the following:

• Obtaining competitive comparative quotes from specialist underwriters in the industry upon renewal.
• Assist in ensuring that the schemes are valued every 3 years as legislated.
• Assist in providing Insurance Certificates.
• Assist with insurance claims submission.
• Assist in ensuring schemes have the proper Fidelity Insurance cover as legislated.